Community Room Rental
60’ x 100’ - 6000 square feet
Banquet: 200-300
Booth Spaces: 40
- Available for Private Rental
- The site for YCRC Cash Bingo
- Elevator Access
- Windows Overlooking Both Rinks
- Carpeted Area with Bathrooms
- (40) 8Ft tables; (280) chairs available; (8) Small Round Tables- hold 4 people
- Sound System available for IPOD/MP3 player use
- Event Liquor License
- The Number of Guests the room can hold for a specific event varies depending on set-up
- The ice arena will provide tables and chairs, sound system access. Snack Bar Area, Bingo Equipment, and Bar Service are offered at additional cost.
Cost:
There is a $100 Security Deposit in addition to room rental fees. It is due at the time of booking the room. It will be returned to the customer one month following the event as long as there is no damage and the Room Rental Policies are followed. If the event is cancelled any time before the event date, the customer will forfeit their deposit.
1-4 Hrs(City Resident): $350
5+ Hrs(City Resident): $400
- 1-4Hrs(Non-City Resident): $400
- 5+Hrs(Non-City Resident): $450
Non-Profit and Rink Organization Rate:
1-4 Hrs (City Residents): $250
5+ Hrs (City Resident): $300
- 1-4Hrs(Non-City Resident): $300
- 5+Hrs(Non-City Resident): $350
To receive the non-profit rate, the York City Ice Arena will need documentation with the proof of the organization’s non-profit status.
These Rates also apply to Basket Bingo Events
$100 Added for Wedding Receptions who request to have access to the Room the night before the Wedding for set-up and decorating. The time allotted for set-up and decorating would be 6-10PM
Public Events
The York City Ice Arena, RMSC, and YCRC reserve the right to request a Security Plan for certain events that are open to the public and may require the party renting the room to have insurance for the event.
Events for The Chiller- Live Band Shows & DJ Parties:
A Security Plan is necessary. The Community Room Pricing and Guidelines apply for these events. An additional form, The Chiller Rental Guidelines Sheet is Required for these events.
Community Room Rental Includes:
- Use of the room- 60’ x 100’
- The Number of Guests the room can hold for a specific event will vary depending on set-up
- 40 tables and 280 chairs
- 8 Round Tables
- Access to upstairs bathrooms
- Use of the Sound System for a MP3/IPOD. If a party plans to have a band or a DJ-- they must provide their own sound system and speakers
- Set-up will be the responsibility of the organization or person renting the room. Following the event, the room may be left set-up.
Food and Beverage:
Upstairs Snack Bar:
- Upstairs Snack Bar Open- Customer pays $8/hr for 1 Snack Bar attendant, Profits will go to the York City Ice Arena
(Ice Rink will be Responsible for Food Service provided - Upstairs Snack Bar acts as a Public Drinking and Eating Facility)
OR
- Bring your own food or have an outside caterer.
- Includes use of refrigerators, microwave, counters, cooler for ice, electrical outlets, coffee machine and hot dog roller. No one is permitted to help themselves to our products, soda, condiments or paper products.
- Those selling or providing food and beverage for events that are open to the general public or providing/selling food for events with an admission charge will need to purchase a Food Vendor Permit from the City of York. We can provide you with more information regarding Food Permits.
Bar Service:
Have a cash bar, open bar or a combination of the two. The Ice Arena has an Event Liquor License that allows alcohol to be served during events held in the Community Room. Alcohol may NOT be brought in from outside. The alcohol must be purchased through the Ice Arena. Alcohol orders are needed 2 weeks prior to the event. Rink MUST provide the bartender: $10 per hour charged to customer per bartender(more than 1 may be requested at an additional $10/hr.).
Use of Bingo Equipment: $150
Those holding Bingo events are required to purchase a Bingo License and Small Games of Chance License if applicable. We can provide you with information on acquiring these licenses.
Deposit: Security Deposit: $100. Credit Card, Money Order, Corporate Check or Cash will be accepted The Security Deposit is needed to Book the Room along with a signed Contract. This is in addition to the Room Rental Fees. This deposit will be returned to the customer if the room is left in the state in which it was found and there is no damage to the room. If there is damage, or room policies are not followed, we will keep the $100 in addition to the room rental fee. Damage in excess of $100 will be added to the bill.
Payment: Full payment for the event, including room rental, bingo equipment and bar service will be due 1 week prior to the event. If full payment is not received, the room will not be accessible for usage on the day of the event.
Cancellation Policy: If notice of cancellation is received at least 2 weeks prior to the event, we will keep the deposit with no additional charges. If less than 2 weeks notice is received, a cancellation charge of 50% of the room rental fee will be charged and we will keep the security deposit. Cancellation notice must be given to Jen Patterson at 717.848.1084, ext 109.
Contract
Security Plan
Chiller Guidelines
For more information on the Community Room or to check availability, please contact Jen Patterson at 717.848.1084, ext. 109 or email jenpatterson@yorkskate.com